Workflows and approval flows

Keeping track of changes in digital information is extremely important, not only for ensuring and maintaining quality today, but also for improving it in the future. Efficient monitoring of changes in information requires workflows that support work processes. Since these workflows vary with the task, different types of information controls are also needed. For example, a legal review is often necessary when new or revised information is submitted by external parties that are bound by a contract. In such contexts, information submissions and retrievals must be checked, and the content must be reviewed and approved at different stages and to varying degrees.

Workflows are determined for various purposes and needs. These flows must dovetail with their associated procedures in the organization, and with efficient workflows the business will become better at doing things correctly right from the start. Employees will be able to avoid using incorrect information by accident and then wasting time correcting such mistakes. This feature is particularly important when work is carried out under an agreement stipulating that the supplier must make final corrections before submitting information.

In today’s world, both digital documents and pure data intended for entry into the various systems of a business must be checked, imposing great demands on information management while requiring an understanding of its aims and objectives. Support must be comprehensive, without leaving important steps to chance, and it must be possible to adapt workflows to meet the needs of the situation.

We recommend designing a number of standardized workflows that can be connected as needed, depending on scope and priorities, thereby ensuring that the quality of the information is not compromised due to human error.

The business will save considerable sums of money by adopting efficient workflows to ensure that things are done correctly, right from the start. Consequently this is a very important part of the solution.

Our Trix products have solutions for many different needs relating to workflows. One example is a stand-alone workflow product, Trix Workflow Designer, in which new flows can be created and existing flows revised. These flows can then be used in various contexts in the different products. Our methodology complies with national and international standards.